Environmental, Health, and Safety (EHS) Compliance Management

A critical function that lies at the heart of your business

Why it Matters

Nowadays it’s essential that Environmental, health, and safety (EHS) compliance be an integral part of how you run your portfolio. Compliance is not something you can afford to take lightly and it can’t simply be the concern of your EHS group. It’s also not about the regulatory fines. The impact on your reputation, brand and how your employees relate to the company is what is most at risk and once you lose it, it’s very difficult to get it back.

EHS compliance is a critical function that lies at the heart of your business. It is necessary you empower everyone to have a say in compliance and to ensure everyone has access to the software tools to plan, operate and be accountable for compliance across the company. This requires a software platform like Refined Data that provides a mobile solution for your facility staff and the powerful analytics, reporting and dashboards of an enterprise solution for your office staff. Otherwise, you will struggle to keep up with it all.

What does an EHS Compliance System Provide?

Environment, health, and safety (EHS) compliance refers to the set of laws, regulations, standards and workplace procedures that are in place to protect the well-being of your employees, tenants and suppliers. These standards include:

OHS Standards


Environmental Standards

EPA, ISO 14001, CEPA,

While you need to comply with regulations from a legal standpoint (if you fail to comply, your company is subject to inspections and punitive action as well as public scrutiny), there is much more at stake. You also risk your reputation, your brand as well as the respect and loyalty of your employees and customers. That is a much harder loss to recover from.

Why it’s Important to Integrate EHS Compliance into your Operations

We have touched on the importance of EHS Compliance from a legal perspective. Diving deeper into the cultural issues it’s also about how you do business and who you are as a company. It’s a promise to your employees and customers that they matter to you and that you will treat them with care and respect. It’s also a commitment to continual improvement and the ongoing growth and development of the business.

With tenants more aware than ever, you can increasingly rely on them scrutinizing your social responsibility credentials before giving your their business. When you make a commitment to operating with a high level of sensitivity to environment, health and safety issues, you demonstrate that you are the kind of company that “walks the talk”.

Save Time and Money

A robust EHS Compliance System like Refined Data will also save you time and money. The more accidents and incidents you have at your sites, the more money and resources you waste cleaning them up. Why take a hit to your bottom line when you could avoid those accidents altogether, avoid fines and workers’ compensation, and instead focus your money on providing better products and services?

Your Responsibilities

As an employer, health and safety regulations compel you to provide a safe working environment for your employees, contractors and tenants. This includes many requirements, including but not limited to regularly inspecting your facilities to ensure they comply with applicable OHSA standards and are free of hazards. As well, you must also ensure your employees receive safety training, appropriate protective equipment and safe, well-maintained tools.

Common issues to be mindful of in real estate are the elimination of trip and fall hazards, management of designated substances like asbestos and the safe storage of chemicals. You must also regularly inspect fire safety equipment and conduct regular health checks on building equipment like elevators, boilers and the protective equipment you use to operate safely at the site.

Staying on Top of your EHS Compliance

Refined Data delivers a full library of EHS regulatory summaries for the real estate sector, so you have regulations that apply to each of your sites at your fingertips. You no longer need to assign someone specifically to this task b- we have you covered. We review the regulations on a quarterly basis and notify you of changes so you keep on top of this ever-changing landscape.

In addition to the regulatory summaries, Refined Data also holds your incidents reports, inventory of hazardous materials, OHS policies and procedure, inspection and audit findings all in one place. Now you and your team have the tools that will help with compliance tasks, keeping your employees and tenants safe.

Why Use Refined Data’s Platform


  • Compliance Surveys and Checklists

  • Corrective Action Management

  • Document and Report Management

  • Municipal Order Compliance

  • Comply with Lender and Insurer Requirements

  • Integrated Change Management


  • Scalable, Sustainable Portfolio Management

  • Mobile App for Site Team Engagement

  • Browser Application for EHS Managers

  • Multi-Lingual User Interface

  • Measure portfolio compliance using our library of mobile surveys, checklists, audits and assessments

  • Automatic corrective action tasks in response to site survey responses

  • Survey analytics identify opportunities for compliance training, safety or procedure updates

  • Provide mobile checklists to keep maintenance teams safe and compliant as they complete tasks

  • A paperless, responsive, data-driven approach to compliance management from the boiler room to the boardroom… without the spreadsheets

Related Topics

EHS Definitions

We Can Help

We’d be happy to discuss your EHS requirements and demonstrate the Refined Data Platform.

“The software is comprehensive, easy to use and has the flexibility to grow with our needs over the coming years. Refined Data has delivered excellent and personalized customer service, support and training to the many users in RioCan’s Operations, Asset Management, Insurance and Executive Teams”

Mark Huot

National Director, Health and Safety


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