EHS Management Software
Environment, Health and Safety (EHS) management software is used by companies to manage and report on their environmental risks, employee health and safety, regulatory compliance and sustainability management programs.
Why Use Software to Manage Risk, Safety and Compliance?
EHS management software coordinates and focusses the activities of distributed teams who manage safe, compliant and operationally efficient buildings. In doing so, software platforms create significant improvements in workforce collaboration, communication, employee engagement, business continuity, information management and cost reduction.
EHS software further enhances an organizations ability to implement continuous improvement into health and safety management programs. While continuous improvement is absolutely possible without the use of EHS management software, a software based approach has the potential to provide more complete and consistently classified information with significantly less administrative overhead. This efficiency gain in information management transforms an EHS management program from being mostly reactive and based on industry standard practices, into a responsive management framework that adapts to the specific attributes of your buildings, your asset types, and your team.
Benefits of Enterprise Software
- Create a culture of performance, collaboration, transparency and efficiency.
- Manage large organizations with a management by exception strategy.
- Reduce the risk and cost of employee turnover.
- Focus employees on critical objectives and responsibilities.
- Coordinate a distributed workforce with actionable information and connected workflows.
- Minimize or eliminate information silos.
- Provide efficient data-driven workflows feeding rapid cycles of continuous improvement.
- Support an ISO compliant EHS management program.
What are the The Challenges of Implementing Enterprise EHS Software?
For large organizations, the enterprise nature of EHS software platforms and the complex nature of they workflows they manage can present several challenges.
Here are some of the challenges to consider:
- Implementing enterprise systems impacts a large number of employees. Change at this scale across an organization must be carefully planned, communicated and managed. Executive support is an essential criteria for successful implementation and adoption of software.
- Change is constant and every change distracts employees from their risk, safety and compliance responsibilities. Best of breed EHS management software must implement an effective management by exception strategy and keep employees focussed on the important leading indicators of risk and safety management.
- EHS management software serves a wide range of stakeholders with very different (but connected) responsibilities. Best of breed software must deliver value in each of these functional areas to ensure engagement.
- Replicating every step of manual procedures and checklists on a digital platform for property management teams is a common mistake. EHS software should capture the essential information required to provide important management insights, not provide onerous, detailed and time-consuming checklists. When this best practice is adopted it is much easier to engage experienced site managers because it is easier to communicate WHY this platform is important and how it benefits their company. Detailed checklists may be more useful to guide new site managers, but once they gain experience the extra controls will quickly lose value. Keep it simple. Less is more. Focus on important management insights that your EHS management software is intended to provide.
Features of Enterprise EHS Software
Enterprise EHS management software systems and platforms address a wide range of functional areas designed to identify, mitigate and manage areas of risk, safety, compliance and quality.
These features typically focus on many of the following functional areas:
- Regulatory and procedural or policy compliance
- Inspections, assessments, audits
- Risk management
- Hazard identification
- Preventative tasks
- Corrective tasks
- Document and report management
- Incident management, incident reporting and emergency response
- Insurance renewals
- Insurance claims
- Actionable, interactive dashboards.
Characteristics of Enterprise EHS Software
EHS management software systems are more than the sum of their features. In order to be successful and achieve organic adoption with a distributed and increasingly mobile workforce, these complex information management systems must also meet a series of non-functional requirements.
Enterprise EHS management software platforms are not just about risk, safety, compliance and efficient operations. Successfully implemented and integrated information systems provide a competitive business advantage and contribute to a culture of performance.
Here are a few important characteristics of the best EHS management software systems:
- They focus and coordinate distributed teams across functional disciplines and levels of management.
- They achieve high levels of employee adoption and engagement; this is a particularly hard problem to solve for the complex world of site operations and maintenance teams.
- They provide strategic insights.
- They minimize administrative tasks.
- They reduce the cost and complexity of site audits.
- They support a management-by-exception strategy and actionable information.
- They meet or exceed current security and privacy legislation and regulations.
- They follow mobile-first software design thinking. Risk, safety, compliance and tenant experience are best managed while walking a site/building, not while seated in an office.
- They provide regional and portfolio insights and performance metrics for important EHS and operational activities.
- They support the implementation of ISO-compliant EHS management strategies like ISO 14001, ISO 14005, and ISO 45001.
- They support SMART outcomes (Specific, Measurable, Achievable, Realistic and anchored within a Time Frame) for important EHS objectives.
- They integrate with corporate information management strategies and platforms.