EHS Compliance MANAGEMENT

Finally, a Regulatory Compliance platform that works for you!

EHS Regulations

Regulations grow at the same rate as weeds.

Norman Ralph Augustine

Regulations are a part and parcel of EHS compliance management.  With time in short-supply, they can be a burden that falls to the bottom of the pile.  Researching, communicating and managing regulations in multiple jurisdictions is a time-consuming component of regulatory compliance.

Our clients communicated this pain, and Refined Data responded by compiling a handy, searchable EHS compliance knowledge base specifically for the real estate industry.

Every quarter, our environmental consultants meticulously review compliance requirements for all jurisdictions in Canada and the United States.  Special attention is given to describing any changes of a regulatory nature.  Every category of compliance is summarized to reflect policy, procedure and safety training considerations for EHS and Operations professionals.

When knowledge base updates are available, our subscribers receive an emailed digest of all regulatory changes.  A quick scan of each summarized regulation is all that is required to update internal documentation and training materials.  Job done in a fraction of the time it typically requires!

Knowledge base entries are also linked to relevant areas of Refined Data’s EHS and Operations data management platform.  Employees reviewing asbestos records can quickly brush up on the latest asbestos handling regulations applicable to their jurisdiction.  Maintenance staff completing tasks in confined spaces can similarly access the latest confined space regulations.

The Refined Data’s compliance knowledge base is the perfect extension to your employee compliance and safety training program.

Compliance Surveys and Checklists

Compliance inevitably involves checklists and surveys, a cornerstone of property management.  Refined Data provides incredibly versatile mobile and browser accessible EHS compliance surveys, hazard assessments, fire safety assessments, maintenance checklists and more that can be tailored to your needs and adjust based on asset type.

We provide the dashboards to monitor the completion of surveys across your portfolio and survey analytics to measure compliance trends.

Non-Compliance

In some ways, identifying non-compliance is more important than compliance. When your site teams provide non-compliant answers to questions, we automatically create corrective action tasks that are assigned to EHS management or to operations teams.

These tasks represent an audit-ready list of action items and can be tracked to completion, ensuring that your sites (and portfolio) are once again compliant.

Site checklists similarly provide an effective mechanism for maintenance teams to verify that all compliance and safety requirements are met as preventative maintenance tasks are completed.

Municipal Orders

When the city issues an order to remedy site safety deficiencies, Refined Data tracks repair details, documentation, task status and approvals of completed work to ensure that you comply with the order and moreover, you’ll have a full audit trail from start to finish.

For site management teams, our mobile site management app helps track municipal order repairs along with scheduled and on-demand maintenance tasks; a single interface for managing all risk and compliance needs.

An extra benefit : Data-driven Insight and Hazard Control

For many systems, orders and compliance to those orders completes the loop. But why should it end there?  What can we learn from the data we’ve generated to plan for the future?

Understanding the nature and frequency of municipal orders across your portfolio provides valuable data-driven insights.  Each municipal order is an opportunity to improve hazard control procedures and employee training documentation.

In truth, the cycle never completes, a compliance request leads to actions, which leads to data, which leads to insights that permeate all aspects of your business.

EHS and Operations Team

Lender (Mortgage) Compliance

Lenders often specify a set of mandatory and optional repairs that are required as conditions of a mortgage agreement.  Refined Data’s platform captures every repair request and provides management and tracking tools to ensure that repairs are conducted within the scheduled time and are approved by the lender on completion.

For asset managers and regional managers, our mortgage repair dashboards ensure that repairs are communicated to site operations and maintenance teams and actioned at the appropriate time.

Repairs assigned to site operations and maintenance teams are completed using Refined Data’s mobile site management app.  On completion, lenders are granted access to repair documentation, including photographs, as part of their approval process.

Benefits of the System

  • Subscribe to our knowledge base for EHS regulation change notifications
  • Measure portfolio compliance using our library of mobile surveys, checklists, audits and assessments
  • Automatic corrective action tasks in response to site survey responses
  • Survey analytics identify opportunities for compliance training, safety or procedure updates
  • Provide mobile checklists to keep maintenance teams safe and compliant as they complete tasks
  • A paperless, responsive, data-driven approach to compliance management from the boiler room to the boardroom… without the spreadsheets

Feel free to contact us...